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Data in the DMS

checklist data protection at the document management system

audit focus on "document management system"

Is it ensured that match paper document and digital document?
Note: Ensure by appropriate organizational measures (Instructions) that is performed after scanning a visual inspection.
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If availability, completeness, integrity, confidentiality and authenticity guarantees of electronic documents?
Note: The documents in the DMS must assignable and throughout their fate be protected in the DMS from tampering and accidental destruction. Watch for a particularly high availability of the DMS, as implemented by redundant hard drives, servers, data base systems.
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can be verified, who, when and what changes are made to personal data, who has entered new data or delete existing one?
Note: Make sure that the data obtained can not be used for the purpose of performance and behavior control.
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can not be met, the rights of victims?
Note: According to § § 34 and 35 BDSG subject has a right to Correction of incorrect data, blocking, and to information stored about them. Check to see if the strain used to fulfill these requirements.
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is created with an appropriate, auditable authorization concept and implemented?
Note: DMS often contain sensitive data. For this reason, the more users use the system and the more sensitive the data are adequate authorization concept all the more necessary. Each user may read and copy only the data, edit, he needs to perform its tasks.
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are considered archival and deletion times?
Note: For documents in document management systems The same deletion and retention requirements as paper documents. Check your DMS supports a control of those periods.